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How to Edit Text in WordPress?

WordPress stands as a cornerstone in the world of content management systems, powering a vast array of websites across the globe. Its intuitive nature and flexible platform make it the go-to choice for business owners and individual bloggers alike. At the heart of website management is text editing—a fundamental task that ensures your content is not only current but also presented professionally. Whether it’s crafting compelling blog posts or updating product descriptions, mastering the art of text editing is crucial for maintaining the integrity and professionalism of your site.

Recognizing the potential intimidation technology may hold for beginners, this guide is meticulously crafted to cater to those with no prior technical knowledge. Step by step, we will navigate through the essentials of text editing within WordPress, assuring simplicity and clarity at each turn. Our aim is to empower even the most novice users to manage their website’s content with confidence and ease.

Getting Started with WordPress

Embarking on your WordPress journey begins with setting up an account. Navigate to the WordPress website and click on the ‘Get Started’ or ‘Sign Up’ button. You will be prompted to enter basic information such as an email address, a chosen username, and a secure password. Follow the on-screen instructions to complete the setup, which includes selecting a domain for your site. Once you’ve confirmed your email address, your WordPress account is ready to roll.

Creating a WordPress Account

The process of creating a WordPress account is straightforward. After you reach the sign-up page, the site will guide you through several steps, from choosing whether you’re building a personal blog or a business website, to picking a plan that suits your needs—ranging from free to premium tiers. Complete the registration form, verify your email, and just like that, you’ve laid the foundation of your WordPress experience.

Accessing Your WordPress Dashboard

To access your WordPress dashboard, which is the control center of your site, you simply need to add /wp-admin to the end of your website’s URL. For instance, if your website is, you’ll enter into your browser. Log in with your username and password, and you’ll be directed to the dashboard. This is where the magic happens, where you can add new content, customize your design, and much more.

Understanding the WordPress Interface

Upon logging in, you’ll be greeted by the WordPress interface, a hub of menus and options. The Toolbar at the top provides quick links to different parts of the admin area. On the left-hand side, you’ll find the main navigation menu containing all the administrative capabilities your site offers. ‘Settings’ is where you can configure your website to your liking, from changing the site title to adjusting comment settings. ‘Pages’ is your go-to for creating and managing static pages like ‘About Us’ or ‘Contact.’ Meanwhile, ‘Posts’ is where you’ll spend a good chunk of time crafting blog entries or articles. Each section is designed to be user-friendly, and exploring them will further your understanding of the WordPress environment.

Basic Text Editing in WordPress

editing content wordpress

With your WordPress account and dashboard ready, it’s time to dive into the world of content creation. Text editing is the cornerstone of crafting your website’s narrative. Here’s how you can begin shaping your story.

Adding a New Post/Page

To add a new post, click on ‘Posts’ from the dashboard menu and select ‘Add New’. For a new page, choose ‘Pages’ and then ‘Add New’. You will be taken to the editor screen where you can start composing your content. Give your post or page a title by clicking on the area that says ‘Add title’. Below that is the canvas of your content, where you can write, insert images, and customize your layout to your heart’s content.

The WordPress Editor – An Overview

WordPress provides two main editing experiences: the Block Editor, known as Gutenberg, and the Classic Editor. Gutenberg uses blocks to let you add, arrange, and style multimedia content with very little technical knowledge. It’s a drag-and-drop editor that simplifies the design process. For those who have been using WordPress for a longer time or prefer a traditional layout, the Classic Editor is available via a plugin, offering a straightforward word processor-like experience.

Editing Text Blocks

When using Gutenberg, you’ll add content by creating blocks. To add a text block, click on the ‘+’ icon and select the ‘Paragraph’ block for regular text or ‘Heading’ for titles. Click into the block and start typing. Formatting options appear above the block, allowing you to make text bold, italicized, or underlined. Highlight the text you wish to format and select the appropriate option. You can also convert a block of text into a list, quote, or other formats using the same block menu.

Adding Headers and Subheaders

Creating a structured and visually appealing post or page means utilizing headers and subheaders effectively. They serve not only as signposts for readers but also play a crucial role in search engine optimization. To add a header, select the ‘Heading’ block in Gutenberg. You can choose the level of the header (H1, H2, H3, etc.) based on its place in your content hierarchy. Generally, H1 is reserved for your page or post title, with subsequent headers used to organize content into sections and subsections. Remember, consistency in formatting headers improves readability and SEO performance.

Advanced Text Editing Features

How To Justify Text In Gutenberg WordPress Editor?

As you grow more comfortable with the basics of WordPress, you might find yourself wanting to elevate your content with more sophisticated styling options. Advanced text editing features in WordPress allow you to enhance the visual appeal and functionality of your text.

Customizing Text Colors and Fonts

To customize text colors, select the text within a block and use the color settings in the block toolbar to change the text color or the background color. For fonts, while WordPress does not allow direct font changes in the editor, you can use themes that come with built-in typography options. Alternatively, plugins can be installed to provide a wider range of font styles and control.

Creating Lists and Quotations

Lists are a great way to organize information. To create a bulleted list, select the ‘List’ block in Gutenberg, and start typing. Each new line becomes a list item. For numbered lists, use the same process but select the ‘Numbered List’ block instead. To add a quotation, select the ‘Quote’ block, which formats your text as a blockquote, distinguishing it from the rest of your content and giving prominence to your quoted material.

Inserting Links

Links are essential for navigation and credibility. Highlight the text you wish to turn into a link and click the link icon in the toolbar. Enter the URL you want to link to and press ‘Enter’. To edit an existing link, click on the linked text and then the link icon, where you can change the URL or remove the link altogether. Don’t forget to use the ‘Open in new tab’ toggle if you want to keep readers on your original page as well.

Utilizing Text Widgets

Widgets in WordPress are tools to add content and features to your sidebar or footer areas. To add a text widget, navigate to ‘Appearance’ > ‘Widgets’ in your dashboard. Find the ‘Text’ widget and drag it to your desired widget area. You can then add text, links, and even HTML to the widget. Text widgets are perfect for adding short descriptions, promotional messages, or contact information that you want visible on every page.

Managing Your Content

Once you’ve mastered text editing, managing your content effectively is the next crucial step. WordPress makes it easy to control your drafts and published material, ensuring your website remains accurate and up-to-date.

Saving and Publishing Your Edits

As you work on your posts or pages, WordPress automatically saves your progress. However, it’s good practice to manually save your drafts periodically by clicking the ‘Save Draft’ button. Use the ‘Preview’ button to see how your changes will look live on the site before making them public. When you’re satisfied with how everything looks, click ‘Publish’ to make your content live. If you’re not ready to publish immediately, you can also schedule your content to go live at a later date.

Revising Published Content

To update a post or page that’s already live, navigate to the ‘All Posts’ or ‘All Pages’ section in your dashboard, find the content you want to edit, and click on it. Make your changes in the editor, and remember to click ‘Update’ to apply the changes. It’s important to review your updates in the live environment to ensure that they appear as intended.

Using the Revision History

WordPress keeps a record of each saved draft and published update, which you can access through the ‘Revisions’ feature. In the editor, click on ‘Document’ settings to find ‘Revisions’. This section allows you to navigate through past versions of your content. Click on a revision to view it. If you decide a previous version was better, you can restore it by clicking ‘Restore This Revision’ or ‘Revert to this version’, depending on your WordPress version. It’s a valuable feature for undoing changes or reviewing the evolution of your content.

Tips and Best Practices

Effectively managing the content on your WordPress site involves more than just knowing how to edit text; it also means understanding how to optimize your content for search engines, ensure accessibility, and maintain a consistent voice that resonates with your audience.

SEO Tips for Text Editing

To improve your site’s visibility in search engines, focus on including relevant keywords naturally within your text, especially in headings and early in your content. Use heading tags (H1, H2, H3) to structure your content for easy readability and SEO benefit. Ensure that meta descriptions and title tags are compelling and include your primary keywords. Additionally, linking to relevant internal and external content can boost your SEO efforts.

Accessibility Considerations

Accessible content is crucial for reaching a wider audience and is a best practice for all website owners. Use alt text for images to describe the visual content for screen readers. Choose high-contrast text colors for readability, and ensure your text size is not too small. Use clear language, and structure your content with headings to make it easy to navigate with assistive technologies. Including captions or transcripts for audio and video content is also essential for accessibility.

Maintaining a Consistent Voice

Your website’s content should reflect a consistent brand voice that aligns with your business’s personality and values. This voice should be consistent across all pages and posts to create a cohesive experience for your audience. Whether your brand voice is professional, conversational, or whimsical, it should be clear and consistent in all your text content. A consistent voice helps in building trust with your audience and increases brand recognition.


Now that you’ve been equipped with the basics of text editing in WordPress, the best way forward is practice. Remember, the more you use these tools, the more intuitive they will become. Keeping your content fresh and regularly updated not only engages your visitors but also helps with search engine rankings. Don’t be afraid to experiment with different features to find what works best for your site.

We encourage you to reach out with feedback or questions. Your insights help us improve and assist others in their WordPress journey. Whether you’re tweaking a blog post or updating your business page, these skills will serve as the foundation for maintaining a professional and dynamic online presence.

If you require more personalized assistance, don’t hesitate to seek professional WordPress support. Many developers and agencies specialize in WordPress and can provide tailored help for your website.

Frequently Asked Questions

What is WordPress?

WordPress is a popular content management system that lets you create and manage your website’s content easily, without needing to code.

Do I need to know coding to edit text in WordPress?

No, you don’t need coding knowledge to edit text. WordPress provides a user-friendly editor for content management.

What is the Gutenberg Editor?

The Gutenberg Editor is WordPress’s modern block-based editor that allows you to add and edit content in blocks, making content layout easier.

Can I change the text color and size in WordPress?

Yes, you can easily change text color and size using the toolbar options in the Gutenberg Editor or through additional plugins for more options.

How do I add a hyperlink to my text?

To add a hyperlink, highlight the text you want to link and click the link icon in the toolbar, then enter the URL and click ‘Apply’.

What are WordPress plugins and how do they help in text editing?

Plugins are add-ons that extend the functionality of WordPress. Text editing plugins can add more advanced editing features to your editor.

Are there any recommended plugins for text editing in WordPress?

TinyMCE Advanced, WP Edit, and Grammarly are some highly recommended plugins that enhance the text editing experience in WordPress.

What should I do if the changes I make are not showing up on my site?

If changes aren’t appearing, try clearing your website’s cache and your browser cache. If the issue persists, check for plugin or theme conflicts.

Why is formatting important when editing text?

Proper formatting improves readability, SEO, and ensures your content is engaging and accessible to all users.

How can I ensure my text is SEO-friendly?

Use relevant keywords, add meta descriptions, and organize content with proper heading tags. Consider using an SEO plugin like Yoast SEO for guidance.

What are some common text editing issues in WordPress?

Common issues include formatting problems, caching issues preventing updates from showing, and conflicts with plugins or themes.

Where can I get further assistance if I encounter problems?

You can get help from the WordPress support forums, online tutorials, or by contacting a professional WordPress developer.

Author: Ihor Lavrenenko

Web Designer

For the last 10 years, I’ve worked for two online marketing agencies (as a SEO specialists and an SEO team lead). It was a great experience in creating local dental websites and big programmatic healthcare projects for the US local market. In this blog I’ll be happy to share my experience with dentists who want to promote their website and my web development colleagues too.